Grounds and landscape care / Office buildings
Site drainage investigation for offices
Organize an investigation of recurring ponding or water movement across shared outdoor areas. Describe the timing and affected locations so the provider can assess the site and identify the information needed for a corrective proposal.
The decision this helps you make
What to aim for.
A location-based assessment with observed drainage concerns, investigation limits and options for the next project stage.
Office grounds work needs to fit around commuting, visitor arrival and deliveries. Define the maintained areas and expected presentation, then explain how the property team coordinates outdoor work with tenant-facing building operations.
Define the scope.
- Mark the areas where water collects or moves toward buildings, routes or landscaped spaces.
- Describe the weather or operating circumstances associated with the observed drainage problem.
- Ask the provider to identify where assessment by another project professional is needed.
Put these records together.
- Collect site plans, available drainage drawings and the history of earlier corrective work.
- Provide photographs or short observations recorded during and after the relevant conditions.
- Identify property boundaries, shared access and outdoor activities affected by site investigation.
For offices
Fit the work around the property.
An office project works best when the brief distinguishes the shared building systems from the spaces operated by individual tenants. Identify the asset, floor or suite involved and provide the existing drawings and service history that help define the starting point. The owner or asset manager may approve the investment while a property manager coordinates delivery and tenant contacts explain their operating needs. Record those roles before requesting comparable proposals. Occupancy patterns, meetings and business-critical activities can influence when investigation or disruptive work is practical.
Discuss access through reception, loading areas and secure suites, including who can escort visiting contractors. If a project touches both shared and tenant-controlled assets, flag that boundary for review instead of allowing each bidder to assume a different scope. Ask how the contractor will communicate proposed interruptions, new findings and changes requiring approval. At handover, collect asset records, updated information and the remaining action list. The goal is a project record that the facilities team can use while tenants receive a clear account of the work affecting their space.
Decisions and responsibilities
- Owner or asset manager approving investment and project scope
- Property or facilities manager coordinating shared building systems
- Tenant representatives confirming suite access and business operating needs
Service-specific scope
- Map entrances, planting beds, common seating and grounds adjoining loading areas.
- Separate recurring maintenance tasks from renewal projects or tenant-specific requests.
- Discuss equipment movement around busy pedestrian periods and scheduled building events.
Access and operations
- Reception sign-in, secure suite access and contractor escort arrangements
- Loading dock bookings, freight elevator use and material storage
- Work windows coordinated with affected tenant representatives
Questions for the provider
- Who will review service quality and communicate changes requested by the property team?
- How will the provider report damage or observations involving assets outside the grounds scope?
Ask for a comparable proposal.
- Define the site inspection and the observations or records included in its report.
- Separate investigation from design, excavation, drainage installation and landscape reinstatement.
- Ask the provider to clarify responsibility for checking utilities and applicable local approvals.
Understand what affects the cost.
Ask providers to price the same scope and explain the assumptions behind these items.
- The size and accessibility of the affected site and the records already available.
- The amount of investigation needed to understand existing drainage and surrounding construction.
- Access restrictions, restoration needs and coordination with building or neighboring-property work.
Working checklist
Build your project brief.
Use this page as a working checklist. Print the completed view for your records. These entries are separate from the introduction request.
Project: Site drainage investigation · Property: Office buildings
Agree on the handover.
- Keep a marked site plan or photographic record of the findings.
- Record remaining questions and the additional design or information needed before construction.
- Use the agreed findings to prepare a common scope for corrective-work proposals.
- Asset-level service records and updated project drawings
- Tenant-specific completion notes where work enters leased space
Questions before you begin.
What evidence should we collect before asking for an assessment?
Record the location, timing and extent of the water, with photographs showing the surrounding site. Describe previous repairs and any recent site changes so the provider can assess a useful sequence.
Can the landscaping provider handle every drainage change?
Ask the provider to state its scope and identify where another qualified professional, utility contact or local authority needs to be involved. Keep those responsibilities explicit before approving construction.
Who should coordinate site drainage investigation for offices?
Confirm the responsible contact among Owner or asset manager approving investment and project scope; Property or facilities manager coordinating shared building systems; Tenant representatives confirming suite access and business operating needs. Give the provider one person who can supply records, arrange access and take questions back to the decision-maker.
Continue planning.
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About this guide.
Prepared by Booked Intros. These project checklists help owners, boards and managers organize a scope and compare proposals. Your provider confirms the technical approach, local requirements and site-specific conditions.
Content updated: . How our guides are prepared.
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